SSA End-of-Year To-Do List
Currently Enrolled Families
Due May 31
The current SSA academic year officially ends May 31! Below are the items needed for ALL current students:
Renew: Renewals for summer and/or next academic year are due May 31. Click here to renew.
Students who have not renewed by the due date will be withdrawn after May 31 and would need to re-enroll as a new student for the next academic year by completing our new student registration form.
Course Completion & End of Year Reporting
If you are using SSA’s online curriculum
Academic Completion: All coursework should be completed by May 31, unless the student is continuing into summer or the next academic year. SSA maintains course progress and attendance records for students using SSA’s online curriculum, so separate semester academic reporting is not required.
If you are NOT using SSA's online curriculum and are using parent-provided curriculum
Submit Semester Reporting & Order a Report Card (if needed) by May 31. Click here to complete Semester Reporting.
Complete the SSA Semester Reporting Form for each student. This form is used to submit end of year grades, attendance certification, and any course plan changes. Failure to submit required semester reporting may result in incomplete academic records, delays in transcript or diploma processing, administrative review of coursework, required placement in SSA’s approved curriculum program, inactive student status, or withdrawal from SSA.
Optional End-of-Year Services
Optional services may be requested separately via our service request form. Report cards can be ordered when semester grades are reported only. Commend other end-of-year service requests include:
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transcript requests
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end of year assessments
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senior graduation processing
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Bright Futures processing
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Common App processing
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academic consultation
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curriculum planning
Required Reporting
Registration Documents:
Do you need to submit new or updated required registration documents? These are due within 30 days of enrolling. These include:
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Copy of the student’s birth certificate
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Student health examination form or waiver (Florida residents: HRS-H Form 3040 or applicable waiver)
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Certificate of immunization or waiver (Florida residents: Form DH 680 or Form DH 681 waiver)
Click here to upload the required registration documents for your student.
Need an enrollment verification letter? Click here to request one.
High School Transfer Credit:
Families whose student completed high school (grades 9-12) coursework prior to enrolling with SSA must submit documentation to support courses and grades completed. This is due within 30 days of enrollment, unless the student is a transferring senior, in which case this is due within 15 days of enrollment. This is required for transfer credit review and graduation planning.
Click here to complete the Transfer Credit Review form.
Academic Year Planning & Progress: SSA’s Online Curriculum
If you ARE USING SSA’s online curriculum, you will receive an email with access information for your students’ courses. Throughout the academic year, parents using SSA’s curriculum are responsible for ensuring active student participation and course completion. Additional curriculum selection, attendance tracking, course planning, and grade reporting are not required. All coursework should be completed by the last day of the academic year (May 31), unless the student continues into summer or the next academic year.
Academic Year Planning & Progress: Parent-Selected Curriculum Required Reporting
Families using parent-selected curriculum are responsible for choosing and implementing their student’s educational program, providing instruction, maintaining attendance records, and reporting academic progress to SSA.
Course Plan:
A course plan is due by September 1st or within 30 days of enrollment. The course plan should also be completed if there are significant changes made to your students’ academic plan. Courses must use verifiable curriculum. Please review our Handbook for complete course plan requirements.
Click here to submit your course plan.
Attendance:
Families are responsible for tracking attendance. You can use any attendance tracking form. A minimum of 180 instructional days is required annually. Instructional hours per day are generally: 3 hours for kindergarten, 4 hours for grades 1–3, and 5 hours for grades 4–12. Please review our Handbook for complete attendance requirements. Attendance is reported each semester with the semester reporting form.
Grade Reporting:
Families are responsible for providing instruction and maintaining academic records and grades to demonstrate academic progress. Course grades are reported each semester with the semester reporting form. All coursework should be completed by the last day of the academic year (May 31), unless the student continues into summer or the next academic year. Please review the Handbook for complete grade reporting requirements.
Semester Reporting:
Semester Reporting is due for fall (December 31), spring (May 31), and summer term (July 31, if applicable). Reporting may be completed early or when a course is completed. Note that report cards can be ordered when semester reporting is completed only. Please review the Handbook for complete information and requirements regarding semester reporting.